We also send and receive emails every day, despite the rise in popularity of chat apps and mobile messaging services. Since most websites require email addresses to build accounts, email is not only a popular form of business communication, but it is also an important part of our everyday online lives.
Microsoft Outlook has over 400 million active users, with many of them accessing their emails via mobile devices running Android and iOS.
The contacts list, which is crucial to our personal and business correspondence, is one of the most powerful productivity features of any email communication.
How to Sync Contacts in Outlook
The steps in this guide may differ depending on the operating system and computer you’re using. Until continuing with the sync setup, make sure Outlook has access to Contacts.
Sync Contacts From Outlook To Android
Your email provider must use Microsoft Exchange ActiveSync to sync Outlook contacts with your Android computer. Most big email providers, such as Gmail, do.
- Open Settings on your Android computer, then select Apps (or Applications).
- Choose Outlook from the menu bar.
- Choose Permissions from the App Settings menu.
- Toggle the Contacts switch on to make it active (if disabled).
- Go to Settings in the Outlook app.
- Select your account, then Sync Contacts.
Gmail and Outlook Contacts Sync
Gmail is a well-known email service with over 1.5 billion monthly active users. Since it uses Microsoft Exchange ActiveSync, it’s simple to sync your Outlook contacts with this provider.
- To sync your Outlook contacts with Gmail, download or upgrade the Gmail app (if it isn’t already installed on your device).
- Gmail will ask you to sign-in with your Outlook account. To do this, you’ll need a valid Outlook account, so create one if you don’t already have one, set it up, and test the Sync on your screen.
- From the Gmail app, sign in to your Outlook account using the same password you use on your laptop. On the left side of Gmail, tap Menu (three horizontal lines).
- Go to the Settings tab.
- Select Add Account.
- You’ll see a list of email services that the Gmail app supports on the next page. Select Exchange and Office 365 from the drop-down menus.
- On the next tab, enter your email address and password.
- On your Android computer, it will begin validating server settings. If a popup requesting Remote security administration appears, tap OK and continue to the next page to complete your sign-in.
Sync Contacts From Outlook To iPhone
iPhones are generally good at syncing and upgrading contacts between apps and computers.
- Choose Outlook > Contacts from the drop-down menu in Settings.
- Change the background app Refresh on to the green.
- Go to Settings > Your Account> Sync Contacts in the Outlook app.
Using Apple’s iTunes
iTunes can handle and store data from your iPhone in addition to being a music player and a secure storage app, making it simple to update and migrate your Outlook contacts across devices.
- Plug the iPhone in the computer and start iTunes.
- Go to Settings > Details by tapping the iPhone button.
- Check the Sync Contacts with checkbox and choose Outlook from the drop-down menu.
- To finish the setup, click Apply.
Using the iCloud
Before using iCloud to sync your Outlook contacts to your iPhone, make sure you have the iCloud control panel for Windows enabled.
- Open iCloud on your computer and sign in using your Apple ID and password.
- Select Mail, Contacts, Calendars, and Tasks from the drop-down menu.
- Tap Apply.
It’s possible to move your Outlook contacts to your iPhone via email, but it’s a time-consuming operation.
- Launch the Outlook desktop client.
- Select File > Open > Import from the File menu.
- Pick Export to a file from the Import/Export wizard.
- Choose Next.
- Next, choose Comma Separated Values (Windows).
- Click Next after selecting the folder containing the contacts you want to export.
- Give your CSV file a name, save it, and then go to Next > Finish.
- Create a new email and append the CSV file that Outlook creates, then send it to an email address associated with your iPhone.
- Open the email on your iPhone, tap the attachment, and proceed to the Add All Contacts feature.
Contacts as vCards Import
This approach syncs Outlook contacts with iPhone by converting them to vCards, or electronic business cards, which can be used in any Outlook edition. vCards, on the other hand, can only be generated in the Outlook desktop app.
- Open Outlook and go to the Contacts tab.
- Select the contacts you want to sync and save them as vCard Files by going to File>Save As>Save As sort.
- Choose a place for your vCard to be saved, give it a name, and then press Save.
- Sign in to iCloud.com and go to Settings > Import vCard.
- Press Import after selecting the vCard you saved.
Sync Contacts From Outlook To iPad
When it comes to syncing Outlook contacts on the iPad, you have two options: iTunes or iCloud. You can copy contacts to iCloud and access them from your iPad if you use iCloud on your phone.
Using Apple’s iTunes
- Ensure you have the most recent iTunes installed version, then open it and sign in using the same credentials you use on your iPad.
- Plug your iPad into your device and choose it from iTunes.
- Pick the Sync options for mail, calendars, and contacts, in this case, Sync contacts with Outlook, from the Info menu.
- If you have several contact groups, click Select Group to select the one you want to sync or click Sync to sync them all.
- For wireless syncing, go to the Summary tab and select Sync with this system over WiFi.
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